The Pennock Quay Rooms for the Corvane Freight Summit
Event venue sales deck: rooms, capacities and packages
An event venue sales deck has to show an organiser that the event fits, room by room and hour by hour, and what it will cost per person and in total. The Pennock Quay Rooms, an invented waterfront venue, pitches a one day leadership summit for 220 people with dinner to Corvane Freight, an invented logistics company, in nine slides ending in one quote.
Every slide, in order
The whole deck as it renders, one slide after another. Read it the way the audience would.
The structure
What each slide is doing, so you can reuse the order even with different content.
- Slide 1cover
- Sets the tone of the venue in three words and names the event it is pitching for.
- Slide 2intro
- The venue at a glance in three facts, chosen for what a conference organiser checks first.
- Slide 3pricing
- Every room with its capacity in four layouts, the table an organiser plans the whole day from.
- Slide 4pillars
- The three spaces Corvane would use, described for what happens in each during the day.
- Slide 5pricing
- Day delegate packages per person, so the organiser can price any headcount without asking.
- Slide 6calendar
- The event day hour by hour, so the organiser sees the venue has planned the resets and the dinner turn.
- Slide 7checklist
- Every piece of AV included in the package, so the organiser does not budget for an outside AV supplier.
- Slide 8pricing
- Corvane's own quote line by line, so the package prices turn into one total for the budget holder.
- Slide 9closing
- Who to call, how to hold the date and when the hold expires.
Slide by slide
Slide one sets the tone in three words and names the event and date. Slide two gives the venue at a glance: up to 580 guests, ten minutes on foot from the station and everything in house. Slide three is the capacity table. Slide four describes the three spaces the summit would use, standing in for a photo gallery. Slide five is the day delegate packages. Slide six is the event day hour by hour. Slide seven lists the AV included in every package. Slide eight is the quote. Slide nine says who to call and how long the date is held without a deposit.
How to adapt this deck
A wedding venue should replace the day delegate packages with packages per guest that include ceremony, canapes and dinner, and swap the plenary timeline for a run sheet from ceremony to last dance. A venue with accommodation should add a slide of room blocks and rates, because residential conferences are decided on the bedrooms. A venue whose spaces are its selling point should add a photo gallery slide here with real photos of each room set in the layout the client will use.
What organisers and the industry look for
The Events Industry Council, the global federation of event associations, publishes sustainability standards for venues that many corporate buyers now ask about in their briefs. In the UK the Meetings Industry Association represents venues and runs an accreditation scheme for them, and Meeting Professionals International is an association for the planners on the other side of the table. In practice a planner checks capacity in the right layout, how the day flows between rooms, what is included in the per person price, and the total, which are slides three, six, five and eight.
What makes this deck work
The capacity table answers the first question
Slide three lists five rooms in theatre, classroom, banquet and cocktail layouts, including the Harbour Hall and Quay Room combined at 460 theatre and 580 standing. An organiser checking whether 220 people fit, and in which layout, finds the answer before reading anything else.
The day is planned, not promised
Slide six runs from 08:00 arrival to an 18:30 dinner, and shows the Quay Room being reset for dinner during the afternoon plenary. That one detail tells an organiser the venue has run this shape of day before.
Per person prices become one total
Slide five prices four packages per person. Slide eight turns them into Corvane's quote: 220 guests at 96 dollars, 72 dollars each to add dinner, breakout rooms, recording and a late bar, which adds up to 42,760 dollars.
Questions people ask
What should an event venue sales deck include?
The venue at a glance, every room with capacity by layout, the spaces this event would use, packages priced per person, the event day hour by hour, what AV and catering are included, a quote for the client's headcount and how to hold the date. This example covers each in nine slides.
How do I show room capacities on a slide?
Use a table with one row per room and one column per layout: theatre, classroom, banquet and cocktail. Add combined rooms as their own row. Organisers compare layouts across rooms, so keep every figure the maximum for that layout and say so in the description.
What is a day delegate package?
A price per person for a conference day that bundles room hire, catering and standard AV. It lets an organiser budget by headcount instead of adding up separate charges. State the minimum numbers, what is included and what costs extra, as this deck does under its four packages.
Should a venue deck include a quote?
If you know the headcount and format, yes. A quote slide turns per person prices into the one number the budget holder approves. List each line with the maths in the description, so the organiser can change the headcount and recalculate without asking you.
How do I present the venue without photos?
Describe each space by what happens in it during the client's day, as slide four does, and send a photo pack or arrange a site visit. If you have good photos of each room in the right layout, a gallery slide is worth adding.
Can I change the event day timeline for another client?
Yes. The day view takes six events, each with a time, duration, title, short description and who attends. Edit them on the slide, or ask the AI assistant to rewrite the day for a different event, and review its proposed change before applying it.
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