Industry kit

Barber shop templates for bookings, walk ins and regulars

A barber shop runs on walk ins and regulars, so it needs a booking path for one and a reason to come back for the other. This kit links finished examples of the booking form, website, price list, loyalty flyer, gift voucher and the form for hiring the next barber.

Walk ins and bookings side by side

A barber shop serves two kinds of customer. Walk ins want to know the wait and the price before they open the door, and a website that says so plainly turns a passer by into a customer. Regulars want their barber at their time, and a booking form that times the cut and the beard separately keeps the chair moving on schedule. Most shops run both, and the paperwork for each is short. The skill is in making it fast to read and fast to fill.

What brings people back

A barber shop lives on repeat visits every three to five weeks, so the rest of the kit is about bringing people back and selling a little more each time. A loyalty card or offer, gift vouchers for birthdays and Father's Day, a price list at the mirror and a short feedback survey all help. When the shop grows, a simple job application form that asks about availability and the cuts a barber can do saves hours of reading resumes that say nothing useful about fades.

Who the kit is for

The kit is written for independent barber shops in Australia, from a single chair to a shop with a few barbers. Only two pieces are written for barbers specifically, the booking form and the website; the others are shared with retail and salons and are included because barbers use them the same way. Prices in the examples are in dollars, the shops are invented, and every card opens a finished example rather than an outline of one, so the wording can be read in full.

The kit, piece by piece

Booking by service length

Book by how long the service takes, not by a fixed slot. A skin fade with a beard trim takes longer than a clipper cut, and a hot towel shave longer again. The barber booking form in this kit lists each service with its time and price, so the booking system or the barber reading the form can fit the day together. Ask whether it is a first visit, because new clients take a few minutes more for the consultation.

The website a walk in reads

Someone deciding whether to walk in wants four things: the price of a standard cut, the hours, roughly how long the wait is, and whether they need to book. Put them at the top of the home page, then the services and the barbers. The barber shop website example is written that way, and Sites publishes it at a free onecraft.live address or a custom domain on a paid plan.

Selling vouchers and loyalty without a till system

A small shop can run loyalty and vouchers on paper well. Number every gift voucher, record the value and the expiry, and keep a list. A loyalty offer works best when the reward is simple, such as every sixth cut at half price. The flyer and voucher examples in this kit can be printed at A4 and the flyer resized to a square post for Instagram from the same design.

The tools behind the kit

Step by step in the builders: Create a form with AI, then Create a flyer for Instagram and print.

Questions people ask

What should a barber booking form ask?

It should ask for the barber, the service with its time and price, the date and time, whether it is a first visit, a phone number and consent to a reminder. Listing services with their length lets the booking fit the real time each cut and beard service takes.

Does a barber shop need a website?

A simple website helps walk ins decide before they arrive, because it answers the price, hours and wait questions. It also helps the shop appear in local search. A one page site with prices, hours, location and booking is enough for most shops.

How do barber shops run loyalty programs?

Most use a stamp card or a simple offer such as a discount on every sixth cut. Keep the reward clear and the rule short. A loyalty flyer at the counter and the mirror reminds regulars, and a feedback survey tells the shop whether the offer actually brings people back sooner.

What should a gift voucher include?

A gift voucher should show a unique number, the value or service, the issue date, the expiry and the shop details. Under Australian consumer law most gift cards sold to consumers must be valid for at least three years, so check the current rule before setting an expiry.

How do I hire a barber?

Ask on the application for availability across the week, years cutting, the styles they are confident with such as fades and beard work, and a link to their work on social media. A trade test cut in the shop is the real interview. The casual job application form in this kit is built around an availability grid.

Start the first piece of the kit

The button opens a generator with a starting description already filled in. Change the business details to your own before you run it.

Create a form with OneCraft

More industry kits

Sources

Written and checked by the OneCraft team. Last checked .