Legal template
Letter of Demand template
A final letter of demand that itemises unpaid invoices, lists the reminders already sent, sets a 14 day deadline and says what happens next. It suits businesses chasing a debt before filing a small claim.
2 paragraphs, 7 clauses, 2 tables
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What you fill in
- [Date]
- [Client company]
- [Client address]
- [Client name]
- [Your company]
- [Invoice number]
- [Second invoice number]
- [Project name]
- [Jurisdiction]
- [Bank code]
- [Account number]
- [Your name]
- [Company number]
- [Your address]
- [Email]
The template, in full
[Date], Sent by email and post, [Client company], [Client address], Attention: [Client name], Director
This letter is written openly. It is not marked without prejudice, because a letter of demand is meant to be shown to the court if a claim is filed.
Letter of demand: outstanding amount of $6,840.00
1 The debt. [Client company] owes [Your company] the following amounts, unpaid as at the date of this letter:
2 The work. The invoices are for landscaping works completed at the [Project name] site under the quote you accepted on [Date], with the sign off sheet dated [Date].
3 What has already been sent. This is not the first notice of the debt. The account history is:
4 Demand. Pay $6,840.00 within 14 days of the date of this letter, that is by [Date], to the account below.
5 If payment is not received. We will file a claim in the small claims court in [Jurisdiction] for the amount owed, plus interest at the prescribed rate from each due date and the filing fee, without further notice to you.
A judgment follows the company. A court judgment may be recorded against the company and may affect its credit record.
6 Interest and costs. The quote terms provide for interest at 8 percent a year on overdue amounts, which is $96.22 calculated to [Date]. The court filing fee for a company claim of this size is currently $358. Both are added to any claim.
7 To resolve it. Pay in full by [Date], or contact me by [Date] to propose a payment plan in writing. Any plan must clear the debt by [Date].
Yours faithfully,, [Your name], Director, [Your company], This letter is not a court document.