Document examples
Documents written out in full
Proposals, agreements, invoices, policies and reports, each written the way the trade writes them and laid out on real A4 pages. Nothing is summarised, so you can judge the wording before you use it.
271 examples, page 9 of 12
Purchase order
A civil contractor buys structural steel for a job that starts in three weeks. The order is written by the buyer, not the seller, and almost everything on it exists to stop a surprise arriving on the truck.
Quality management plan template with standards, checks and records
A project quality management plan has to set the standard the work must meet, the points where it is checked before being covered up, who can release each check, the records that prove it, and what happens when something is wrong. This five page plan for a three floor office fit out covers six quality roles, eight standards, a 13 point inspection and test plan with nine hold points, records and non conformance.
Quarterly board report template with a dashboard and decisions requested
A quarterly board report exists so directors can test performance against plan and make the decisions only they can make, without wading through operations. This six page report from the chief executive of a youth housing charity puts the four decisions on page one, then backs them with a ten measure dashboard, a finance summary and chart, and the top five risks.
Quotation template priced trade by trade
A quotation template should give the price line by line, say what is and is not included, how long it stays valid and when each payment falls due. This one is filled in for Copperfield Bathrooms, quoting Alana Reid $34,780 including GST for a full bathroom renovation at 14 Selwyn Street, Hawthorn. Eight trades are priced as separate lines, the fixtures and fittings are a $7,350 prime cost allowance, the job runs four weeks from Monday 5 October 2026, and the payment schedule takes 5 per cent on acceptance, 50 per cent when tiling is done and 45 per cent at practical completion.
Rate card
A studio publishes what each role costs by hour, by day and by booked week, then explains the arithmetic between them. A day is seven billable hours inside a seven and a half hour day, and a booked week is ten per cent off five of those.
Recruitment policy template with stages, panel rules and child safety checks
A recruitment policy has to make sure the best person is chosen fairly and, where children are involved, that nobody unsuitable gets through any stage. This four page Australian policy for a Victorian school with 160 staff does that with nine stages, seven panel rules, child safety interview questions, five reference rules and a no start before clearance rule for Working with Children and VIT checks.
Redundancy letter template with the pay calculated line by line
A redundancy letter has to prove three things at once: that the job has gone, that the employee was consulted before the decision, and that the money is right. This one names the volume fall, dates the consultation, sets four weeks notice, and shows the $24,168.75 worked out line by line.
Reference letter template that is specific enough to be useful
A reference that says hard working and reliable helps nobody, and a reference that promises things can hurt the writer. This letter gives dates, four duties, two examples with numbers and a recommendation phrased as an opinion, which is what a hiring manager reads for and what an employer can safely sign.
Referral agreement template with a fee table by product
A referral agreement works when it is clear where the referral stops and the advice starts. This one has a real estate agency passing buyers to a mortgage broker for a fee that ranges from $250 to $1,100 by product, attributed for 90 days, paid monthly, and clawed back if the lender claws back first.
Refund policy template for an Australian online store
A refund policy has to set out what the law already guarantees, what extra the store chooses to offer, and the exact steps and times for getting money back, without ever suggesting customers have fewer rights than they do. This two page Australian policy for an online homewares store does that with the prescribed consumer guarantee wording, a three row problems table, 30 day change of mind returns and five return steps.
Remittance advice
One transfer covers five invoices, a credit note and a settlement discount, which is why the payment matches no invoice on the supplier's ledger. The advice exists so the supplier can apply it in the right order rather than oldest first.
Remote work policy template with the days, the money and the checklist
Hybrid policies fail on the three questions nobody wants to answer: how many days, who pays for the chair, and what happens if it is not working. This policy answers all three with numbers, adds the workspace checklist the safety duty requires, and keeps the security rules to the six that matter.
Removalist agreement template with an inventory and access terms
A removalist quote is built from an inventory and an access survey, so the agreement should carry both rather than a price alone. This one lists the job room by room, records what the crew found at each address, and prices the two things that blow out a move: waiting time and a truck that cannot park.
Rent increase notice template with the new amount and 60 days notice
A rent increase notice template tells a tenant the new rent and the date it starts, in writing, with at least the notice the law requires. In New South Wales that is 60 days, the notice must state the new amount rather than only the increase, and rent can go up only once in 12 months, so the notice has to show all three.
Rent to own agreement template with credits, price and default
A rent to own agreement is a hire with an option to buy at the end, so the goods stay with the supplier until the last payment. This one covers a $2,400 sofa and dining set paid off at $62 a week for 52 weeks, with a table showing what has been credited and what the payout figure is at four points in the term.
Research report template in IMRaD format, with tables and figures
A research report has to let a reader judge a study for themselves: what was asked, exactly how the data were collected, what was found, and how far the findings can be trusted. This nine page report of a study measuring noise in 12 cafes follows the IMRaD structure, with an abstract, two figures, three tables, a limitations section, references and two appendices.
Residential lease agreement template for a New South Wales fixed term
A residential tenancy is the one agreement where most of the terms are set by statute rather than by the parties, so the useful part of a template is the additional terms and the numbers. This one is a 12 month New South Wales fixed term at $560 a week, with the bond, the entry notice periods and the break fee written out exactly as the Act sets them.
Resignation letter template that says the last day and stops
A resignation letter template has one job, to start the notice period on a date nobody can dispute, and every extra sentence is a risk. This finished example names Friday 2 October 2026 as the last day, offers a handover of three named things, asks for the final pay date and leave balance in writing, and is six sentences long.
Retirement congratulations letter to a groundskeeper after 22 years
A retirement congratulations letter from an employer has two jobs: to thank someone specifically for what they did, and to confirm the practical arrangements for their last weeks. This one names a groundskeeper's three biggest contributions in numbers, then sets out his final day, final pay and farewell in a short table and a callout.
Return to work letter template with adjusted duties set out week by week
A return after a workplace injury goes wrong when the plan lives in someone's head and the worker finds out the limits by hitting them. This letter puts six weeks of graded hours, duties and lifting limits in one table, lists the certified restrictions, fixes four review dates and names the person to call when a task hurts.
Risk register template that works as a monthly meeting document
A risk register is a spreadsheet until someone has to read it out at a meeting, and then it needs a scale, a matrix, owners and a summary of what changed. This one defines its five point scales on page one, rates twelve risks in a table, charts the top five and lists the three that moved since last month.
Roofing contract template with a materials table and a weather rule
A roof replacement is the one job where the house is open to the sky at the end of the day, so the clause that matters most is the one about closing it. This contract limits how much roof can be stripped at once, names every product with its warranty years, and says who pays when water gets in.
Room rental agreement template for one room in a shared home
Renting a room is not the same as renting a house, and most templates copy a residential lease and hope. This one is written for one room with shared kitchen and bathroom, prices the bills split, lists the rules that matter, and says plainly that the occupant is a boarder or lodger and what that changes.
Safe work method statement template a site supervisor will accept
A SWMS is required before high risk construction work starts, and the one that gets accepted is the one that names the work, breaks it into steps and shows a control for every hazard with a name against it. This one is for roof sheeting on a two storey house, six steps, rated before and after controls, with the sign on table the site keeps.
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