Document examples
Documents written out in full
Proposals, agreements, invoices, policies and reports, each written the way the trade writes them and laid out on real A4 pages. Nothing is summarised, so you can judge the wording before you use it.
132 examples, page 4 of 6
Option to purchase agreement with a fee, a window and a caveat
An option to purchase buys time rather than land. The grantee pays a fee for the exclusive right to buy at a fixed price within a set window, and can walk away without buying anything. This one gives a developer 18 months over a 3.4 hectare block at Woodford for $25,000, at a fixed price of $1,400,000.
Overdue payment notice
A plumbing business is owed $4,763 across three invoices, the oldest sixty six days past due. This is the last letter before the debt leaves the business, and it is written to be acted on rather than to sound threatening.
Painting contract template with a colour schedule and a coats standard
Most painting disputes are really arguments about how many coats went on and what counts as preparation. This contract writes both down before the first drop sheet comes out, puts every room, colour and finish in a schedule, and leaves a touch up window open for 30 days after the furniture goes back.
Partnership agreement template
Three physiotherapists have run one Newcastle practice together since 2024 without anything in writing. This agreement records what the handshake never covered: uneven capital sitting beside uneven hours, the six decisions no partner can make alone, and what a leaving partner is owed.
Payment receipt
A bike workshop hands this over with the bike. It records money already taken rather than money owed, and it is the piece of paper the customer needs again if a fitted part fails.
Payment schedule
A $184,800 fit out is paid in six milestones, and every one of them is a piece of work rather than a date. The running balance column is the part both sides check, because it falls to zero only when the handover pack changes hands.
Payslip
One fortnight for a cafe supervisor paid by the hour, with weekend rates, a union deduction and a salary sacrifice. Half of a payslip is legally required; the other half is what stops the questions.
Personal training agreement with session packs and a health screen
Personal training is sold in packs and argued about in cancellations, and the screening step that should come first is usually a form nobody kept. This agreement prices three pack sizes with expiry dates, requires the pre exercise screening before the first session, and says exactly when unused sessions are refunded.
Pest control service agreement with a treatment table and re-entry times
A restaurant does not buy pest control, it buys the record that proves pest control happened. This agreement puts the product and the re-entry time against every pest, keeps the safety data sheets in a site folder, and commits the technician to a seven year service history an auditor can ask for.
Photo licence agreement covering media, territory and duration
A photo licence says which images, for which uses, for how long. Everything else is detail. This one licenses twelve hotel images to the hotel that commissioned them for three years worldwide at $2,400, with a table that marks paid advertising as an extra and resale as not available at any price.
Photography contract template with deliverables you can count
A photography contract is mostly a list of numbers: hours, images, weeks, dollars and the date after which the deposit is gone. This one writes every number down, then handles the three things that go wrong with weddings, a postponement, a sick photographer and an argument over who owns the photos.
Plumbing works contract with a fixture scope table and a compliance certificate
A bathroom job goes over budget in the hour the floor comes up and somebody finds old cast iron drainage. This contract prices every fixture separately, holds a named allowance for what nobody could see, and makes the final payment wait for the compliance certificate.
Pricing sheet
Three plans, priced per seat, where annual billing is ten months for twelve months of service on every tier. Twelve people on Growth is $6,480 a year before tax, and the sheet shows the working rather than a percentage.
Privacy policy template written to the Australian Privacy Principles
A privacy policy is a list of true statements about what a business does with information, and copying a US template produces a list of false ones. This policy is written for an Australian online store to the thirteen privacy principles, with a table of every service that receives customer data and where it is, which is the part most policies skip.
Proforma invoice
A container of rattan furniture quoted from Melbourne to Singapore, written so the buyer can open a letter of credit and lodge an advance customs entry before anything is loaded.
Project charter template with the scope in and out on one page
A charter exists so that a project starts with a sponsor's signature on a page that says what it is and is not. This one fits a system rollout on three pages: a measurable objective, scope in and out as two lists side by side, the team with their authority, a $341,000 budget, five milestones on a timeline and the five risks worth naming on day one.
Project status report template with a RAG status
Month four of the Kingsway Street office fit out. The report opens Amber, nine days behind and 61 per cent complete, with a forecast cost of $2.41M against a $2.35M budget, and the first sentence names the cause: asbestos sheeting found behind walls during demolition. Five pages carry progress by work package, a budget table, a spend chart, five risks and three decisions the sponsor has to make.
Promissory note template
A timber company owes $45,000 to a private lender and needs one page that says so. No conditions precedent, no covenants, no security. Only the maker signs, which is what keeps a note short and what lets the holder pass it on to somebody else.
Puppy sale contract template with a health guarantee and a return term
A puppy contract has two jobs: to record what the buyer is getting on the day, and to say what happens years later when life changes. This one puts the microchip, the source number and the vaccination dates in a table, gives 72 hours for a vet to look, and commits the breeder to take the dog back at any age rather than see it advertised online.
Purchase order
A civil contractor buys structural steel for a job that starts in three weeks. The order is written by the buyer, not the seller, and almost everything on it exists to stop a surprise arriving on the truck.
Quotation template priced trade by trade
Copperfield Bathrooms quotes Alana Reid $34,780 including GST for a full bathroom renovation at 14 Selwyn Street, Hawthorn. Eight trades are priced as separate lines, the tiles are a provisional sum, the job runs four weeks from 5 October, and the payment schedule takes 10 per cent on acceptance, 50 per cent when tiling is done and 40 per cent at practical completion.
Rate card
A studio publishes what each role costs by hour, by day and by booked week, then explains the arithmetic between them. A day is seven billable hours inside a seven and a half hour day, and a booked week is ten per cent off five of those.
Reference letter template that is specific enough to be useful
A reference that says hard working and reliable helps nobody, and a reference that promises things can hurt the writer. This letter gives dates, four duties, two examples with numbers and a recommendation phrased as an opinion, which is what a hiring manager reads for and what an employer can safely sign.
Referral agreement template with a fee table by product
A referral agreement works when it is clear where the referral stops and the advice starts. This one has a real estate agency passing buyers to a mortgage broker for a fee that ranges from $250 to $1,100 by product, attributed for 90 days, paid monthly, and clawed back if the lender claws back first.
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