Document examples
Documents written out in full
Proposals, agreements, invoices, policies and reports, each written the way the trade writes them and laid out on real A4 pages. Nothing is summarised, so you can judge the wording before you use it.
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309 examples, page 5 of 13
Expense policy template with a limits table and receipt rules
An expense policy has to tell staff exactly what the business pays back, how much, what proof it needs and who signs off, so claims are fair and nobody argues about them later. This four page policy for a 64 person consulting firm does that with a nine row limits table, six receipt rules, four approval levels and a firm 30 day deadline.
Expense report
A physiotherapist claims back four days at a conference. The interesting part is not the total but the subtraction: the trip cost one number and the reimbursement is a smaller one.
Failed probation letter with reasons, notice and final pay
A failed probation letter ends employment during probation, gives the reasons, and sets out the notice the contract requires and the final pay. This one page letter from a hotel group ends a front office supervisor's employment in month five, tying the decision to two recorded reviews and paying a week in lieu.
Farm lease agreement template with grazing rights and a fencing table
A grazing lease is a bet on country, and the two things that decide whether it was a good one are the stocking rate and who fixes the fence. This three year lease over 240 hectares caps stock in dry sheep equivalents, ties ground cover to a measurement twice a year, and puts every improvement in a table with a name beside it.
Feasibility study template for an Australian council project, options and costs
A feasibility study has to show decision makers whether a project is needed, where and at what scale it should happen, what it will cost to build and run, and what could go wrong, then make one recommendation. This nine page study for a Victorian council skate park scores three sites against weighted criteria, costs three sizes excluding GST, and ends with a resolution the council can pass.
Final notice before legal action template: one page, one date, one consequence
A final notice before legal action has to leave the debtor with no doubt about the amount, the date it must be paid by and what happens the day after. This one does that on a single page for a Queensland plumber owed $2,340 across two invoices, the older one 74 days overdue.
Final written warning template that lists every warning already given
A final warning is only final if the record shows what came before it, and most fail because the earlier steps were verbal and undated. This one lists three prior warnings with dates and who gave them, four dated late starts since the last one, the response given at the meeting, and the consequence in a single sentence.
Fixed term employment contract template with the end date and its reason
A fixed term employment contract template sets a real end date and the reason the job ends then, so both sides know the employment stops without a dismissal. Since December 2023 an Australian contract also has to stay inside the Fair Work Act limits on length and renewal, and the employee must be given the Fixed Term Contract Information Statement.
Flexible working request response letter approving compressed hours
A flexible working request response letter is the written answer an Australian employer must give within 21 days of a request under the Fair Work Act. When the answer is yes, the letter still has to set out exactly what was approved, from when, and when it will be looked at again, so the arrangement can be relied on by both sides.
Founders agreement template
Two people in Fremantle are building a tide and swell planning app and have not registered a company yet. There are no shares to issue, so this agreement fixes the split, records why it is 55/45 while the memory is fresh, and turns itself into shares on the day the company exists.
Franchise agreement summary template, with every fee in one table
A prospect reading a franchise agreement for the first time wants one thing before the clauses: the total cost of being in this system for a year. This four page summary puts every payment in a single table, then shows what those percentages come to on the site forecast of $780,000, which is $76,260 a year or 9.8 per cent of gross sales.
Freelance contract
A brand designer and a bakery owner agree five weeks of work in language they can both read. It covers everything a longer contract would, and it never once says party of the first part.
Fundraising plan template with sources, targets and calendar
A fundraising plan has to say how much a charity needs, where each dollar is expected to come from, when every appeal and event happens and what it costs to raise the money. This five page plan for an animal shelter raising $240,000 sets six income sources against last year, a month by month calendar, a donor journey, a $46,000 cost budget and six measures.
Gift voucher
A $150 spa voucher, with the treatment menu costed against it so the recipient can see what it covers and what it leaves to pay. The terms explain the three year expiry as the legal minimum rather than a favour.
Gifts and benefits policy for council staff, with a $50 threshold and register
A gifts and benefits policy has to tell staff which gifts they can keep, which they must decline, how to record what was offered and how a gift turns into a conflict of interest. This three page Australian policy for a Victorian council with 412 staff does that with a $50 threshold, a sample register, a declining script and the $500 rule from the Local Government Act 2020.
Graphic design contract template with concepts, rounds and usage rights
Two things end design relationships: an endless run of revisions nobody priced, and a client who does not know whether they can put the logo on a shirt they sell. This contract counts the concepts and rounds for every deliverable and sets out the usage rights medium by medium.
Grievance policy template with steps, timeframes and escalation
A grievance policy has to give staff a safe, clear way to raise a workplace problem and tell them how long each step will take and who decides. This four page policy for a childcare provider with 140 staff does that with a six step table, separate informal and formal paths, an escalation chain that always skips the person involved, and rules for records.
Handover report template for a departing office manager
A handover report gives the person taking over a role everything they need to keep it running: what is live, what recurs, who to call and where things are. This three page report from a departing office manager lists four live items with due dates, seven recurring tasks, five contacts and three open issues.
Handyman services agreement with an hourly rate and a job list
Handyman work is bought by the hour but decided by the list, and the list is usually a conversation at the front door that nobody wrote down. This agreement turns the walkthrough into six numbered jobs with estimates, and then names the work a handyman is not allowed to do at all.
Holiday rental agreement template with house rules and a damage bond
A short stay booking is a contract that lasts a week and is argued about for a month afterwards. This agreement prices the seven nights line by line, sets the damage bond as a pre authorisation with a seven day claim window, and puts the house rules where the guest signs rather than on a laminated card in the kitchen.
Horse agistment agreement with feed, vet authority and fees
Agistment is a weekly fee and a set of assumptions about who feeds, who holds and who calls the vet at 2 am. This agreement turns the assumptions into a table and a dollar figure, so the owner knows what $95 buys and the agistor knows how far it can go before ringing.
HVAC maintenance agreement with a visit checklist and a parts cap
Planned maintenance contracts usually fail in the gap between the scheduled visit and the breakdown nobody priced. This one fixes the checklist for both visits, sets a 48 hour response, and gives the contractor a $300 ceiling to fix small things on the spot instead of booking a second trip.
Immediate resignation letter after a family emergency
An immediate resignation letter ends employment on the day it is sent, acknowledges the notice the contract required and settles final pay. This one page letter from a kitchen supervisor leaves the same day for a family emergency interstate, offers to forgo pay for the unworked notice and returns her keys by tracked courier.
Implementation plan template with workstreams and dates
An implementation plan has to turn a decision that is already made into ordered work: who does what, by when, what depends on what, and what it costs. This five page plan for a medical clinic moving 14,200 patient records to a new practice system sets seven workstreams, eleven milestones to a 5 July 2027 go live, the dependencies on the critical path, resourcing, an $86,400 budget and risks.
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