Legal and tenancy notice templates, written in full

Tenancy notices and the period that applies

Six of the nineteen are tenancy notices: a rent increase, a notice of entry, a breach notice, a landlord notice to vacate, a bond claim and a notice about goods a tenant left behind. In tenancy the notice period is the part most often got wrong, so each one states it and counts the dates out. The rent increase gives sixty days and names the new amount and the date it starts. The notice of entry gives the reason, the window and who will attend. The breach notice is set in Western Australia, where a rent breach has its own prescribed form, and it says it travels with that form rather than replacing it. Rules differ between states and change often, so check the period where the property is before sending.

Legal notices that start or settle something

The other thirteen start, record or settle something outside a tenancy. A final notice before legal action lists the unpaid invoices and the date proceedings start. A cease and desist letter sets out the right relied on, the conduct and the deadline. A loan default notice counts the missed instalments and gives a cure period, and a dishonoured payment notice names the fee, the new date and the method. A notice of claim reports an insurance loss with the policy number and the costs. A statutory declaration, an affidavit and a limited power of attorney follow the layout a witness expects, and the declaration puts the declarant and witness blocks side by side as the state form does. A club AGM notice, a special resolution, a data breach letter, a product recall and a road closure notice cover what a committee, a clinic, a maker and a council have to publish.

Choosing and adapting one

Twelve are Australian and name the state and the Act; the rest are written for readers outside Australia. Every business, person and address is invented. Most are one page with a letterhead, because a notice is read once and kept as proof; the longer ones carry a page numbered footer. Pick the notice whose purpose matches yours, then change the names, amounts, dates and the law to your own. None of these is legal advice, and a notice that starts proceedings is worth a lawyer reading first.

Every page in this collection

• Abandoned goods notice template with inventory and disposal date

  An abandoned goods notice template tells a former tenant what they left behind, where it is stored, what it costs and the date after which it will be sold or disposed of. In New South Wales the notice period depends on the value of the goods, so the inventory with estimated values is what decides the deadline.

• Affidavit template with numbered paragraphs, exhibits and a jurat

  An affidavit is sworn evidence, so it has to identify the case, say who is giving the evidence, set out what they saw in numbered paragraphs, and end with a jurat signed in front of an authorised person. This two page example is an independent witness to a car park collision, with three photographs and documents marked as exhibits.

• AGM notice template for an incorporated club, on one page

  An AGM notice has to tell every member when and where the meeting is, what will be decided, and the dates by which they must nominate for the committee or lodge a proxy. This one page notice for a Victorian football club with 340 members does that with a stats strip, a seven item agenda and a two row deadline table.

• Bond claim letter template with itemised deductions

  A bond claim letter tells a former tenant how much of their bond the landlord is claiming, for what, with what evidence, and how much comes back to them. Sending it before lodging the claim gives the tenant a chance to agree, which in New South Wales means a joint claim and a faster refund, or to dispute it with the Tribunal.

• Breach notice template for unpaid rent with 14 days to remedy

  A breach notice template tells a tenant which term of the tenancy agreement they have broken, what evidence shows it, what they must do to fix it and by when. In Western Australia a rent breach is notified on the prescribed Form 21, so this letter goes with that form and sets out the detail the form leaves to the landlord.

• Cease and desist letter template that names the right, the conduct and the deadline

  A cease and desist letter has to tell the other side exactly what they are doing, which right it infringes, and what must stop by a fixed date. This two page example from a bakery whose wheat sheaf logo was copied by a shop 600 metres away does all three, then asks for a signed undertaking so the matter can end without court.

• Data breach notification letter template that tells people what to do next

  A data breach notification letter has to tell each affected person what happened, exactly which of their information was involved, what the organisation has done, and what they should do now, in plain words they can act on. This two page letter from a regional clinic after a laptop holding 1,240 patients' details was lost on a train covers all four.

• Dishonoured payment notice after a failed direct debit

  A dishonoured payment notice tells a customer that a payment bounced, what they now owe including any fee, when the business will try again and how else they can pay. Written well, it fixes a failed direct debit without embarrassing the customer or losing the membership.

• Final notice before legal action template: one page, one date, one consequence

  A final notice before legal action has to leave the debtor with no doubt about the amount, the date it must be paid by and what happens the day after. This one does that on a single page for a Queensland plumber owed $2,340 across two invoices, the older one 74 days overdue.

• Landlord notice to vacate template for the sale of the property

  A landlord notice to vacate template ends a tenancy in writing, giving the ground, the notice period and the date the tenants must leave. Since May 2025 a New South Wales landlord can only end a tenancy on a listed ground, so the notice has to name it, give the right period for the type of agreement and attach the evidence the ground requires.

• Limited power of attorney template for a single task

  A limited power of attorney has to give someone exactly enough authority to finish one job and nothing more, with a start date, an end date and a way to cancel it. This two page example lets a woman working overseas authorise her brother to sell her car for at least $14,500, and it ends when the transfer is lodged.

• Notice of claim letter for storm damage, with every fact an insurer asks for

  A notice of claim letter has to put the insurer on notice quickly and give the claims team enough to open a file without calling back: the policy number, what happened and when, what was damaged, and what proof is attached. This one page letter from a cafe after an overnight storm does it with a costed damage list that adds to $9,575.

• Notice of default template that gives a real chance to fix it

  A notice of default has to identify the loan, show exactly what is overdue, give the borrower a fixed date to put it right, and say what happens if they do not. This one page notice from a private lender after two missed instalments on an $18,000 business loan does that with an arrears table, a 30 day cure period and the acceleration clause quoted.

• Notice of entry template for a routine inspection

  A notice of entry template gives a tenant written notice that the landlord or agent will come into the home, why, when and who will come. In New South Wales a general inspection needs at least 7 days written notice and can happen no more than four times a year, so the notice has to show the reason, the timing and how many inspections have already been done.

• Product recall notice template for one batch of a toy

  A product recall notice has to let a parent or customer identify the exact product in seconds, understand the hazard, know what to do right now, and know what they will get back. This one page notice from a toy maker recalling 1,860 wooden trucks from batch 2608 does that, and tells them where the batch number is printed.

• Public notice template for a road closure, with the detour drawn

  A public notice about works has to tell residents and drivers what is happening, exactly when, how to get around it, and who to call when something goes wrong. This one page notice from a council closing a street for three weeks to replace a stormwater pipe covers all four, with the detour drawn as four steps rather than described.

• Rent increase notice template with the new amount and 60 days notice

  A rent increase notice template tells a tenant the new rent and the date it starts, in writing, with at least the notice the law requires. In New South Wales that is 60 days, the notice must state the new amount rather than only the increase, and rent can go up only once in 12 months, so the notice has to show all three.

• Special resolution notice template with the full wording and the 75 percent rule

  A notice of special resolution has to give members the exact words of the resolution, the date, time and place of the meeting, and enough notice to decide how to vote. This one page notice for a Victorian landcare group changing three of its rules does that, explains why, and shows what 75 percent of the vote means in numbers.

• Statutory declaration template in the correct Victorian form

  A statutory declaration is only valid if it uses the right form for its purpose, sets out the facts in numbered paragraphs and is signed in front of an authorised witness. This one page example is a Melbourne renter declaring how she paid a $2,280 bond in cash and lost the receipt, laid out the way the Victorian form under the Oaths and Affirmations Act 2018 requires.